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Email Signature

Create a Professional
Valpo Email Signature

Maintain a unified and professional appearance across campus communications with Valpo’s official email signature format. Follow the step-by-step setup instructions to ensure brand consistency, proper formatting, and inclusion of approved logos and disclaimers. Avoid non-standard fonts, quotes, or graphics to stay aligned with university policy.

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Email Signature

Approved Valparaiso University Format for Email Signatures

The example below is the approved Valparaiso University format for email signatures. The example below can be copied and pasted in the signature settings in your email.

Name
Title
Valparaiso University
Office or Department Name
Phone: 219.464.#### Fax: 219.464.####
valpo.edu
valpo.edu/department (optional)

Text logo reads "Walking With Purpose" with a gold feather in the center, reflecting a sophisticated touch perfect for Brand Style Guides.

This email transmission and any attachments which may accompany it contain confidential information that is legally privileged. If you are not the intended recipient, any disclosure, copying, distribution or use of any of the information in this transmission is strictly prohibited. If you have received this transmission in error, please notify us immediately by telephone at 219.464.#### and destroy the original without reading it.

Steps to Set Email Signatures Gmail

Follow the directions below to insert the email signature into Gmail:

  1. Copy email signature below.
  2. Open Gmail settings and scroll down to email signature. Choose “Create new.”
  3. Paste email signature into new Gmail signature.
  4. Select all and change font to Verdana, normal size, black text. Your name should be bold while the rest of the signature is not.
  5. Download Valpo logo here and save to computer. Insert into signature. Select “Medium” size option. The logo will automatically be added to your Google Drive. Ensure permissions are set to public.
  6. Update phone number in disclaimer, replacing #### with your Valpo extension.
  7. Ensure new Gmail signature is set as default.
  8. Click “Save Changes” on Gmail settings

Not acceptable in electronic signature
  • Personal URLs
  • Quotes
  • Colored Fonts
  • Non-University Logos
  • Scanned Signatures
  • Shapes
  • Social Media Links

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